Blog

A project checklist

• Submit an application
• Discuss a project with the SIDP coordinator
• Make changes if necessary
• Wait for an advisory committee’s decision
• Sign a coordinator agreement
• Pre-implementation review of a project with SIDP coordinator
• Receive the requested amount of money from SIDP
• Check if necessary financial documents can be provided!
• Communicate with team members
• Keep a project journal
• Notify SIDP coordinator about any change/s
• Fill out a project post-implementation review
• Prepare a narrative (descriptive) report
• Send media files (photos, videos) to sidp@auca.kg

Fin report

Designate one team member to manage finances. This individual will liaise with the SIDP coordinator regarding financial matters and documentation.

If you are an international student executing a project, appoint a local student to handle financial documentation, as all documents must be prepared in Russian.

Consistently discuss forthcoming expenses with the SIDP coordinator and keep them updated on any changes.

It is advisable to have access to i-bank KICB to monitor and verify the exact amounts of money you receive and spend.

It is always preferable to ask questions or seek clarification than to redo work or incur personal expenses.

Before making any purchases, consult with the SIDP coordinator to ensure you fully understand the financial reporting process.

Before completing a purchase, confirm with the vendor that they can provide valid financial documents.

Ensure all financial documentation is issued in the name of the SIDP coordinator.

Secure valid financial documentation (receipts, invoices) for every item or service purchased.

If collaborating with a legal entity (company, organization), AUCA will process the payment via bank transfer. Therefore, submit the necessary documents for the transfer in advance.

Ensure that all monetary receipts/invoices match the total funds received from SIDP.

If, after covering all project expenses, you have remaining funds, you are required to return them to AUCA.

 

Never make assumptions; always seek clarification.

Do not purchase any item or service if you cannot secure valid documentation for it. Even if the item/service seems less expensive, you may end up spending significantly more time and effort obtaining the required documents.

Failure to do so may result in you having to cover the costs personally.